Here is part of an email to a colleague regarding Google Apps email reaching storage limits:
Regarding email - currently, our domain does not allow expansion of the existing amount of space. So, the only way is to delete large attachments. In many cases, the attachments are required and cannot be deleted. This can be handled in many ways.
1. Forward them themewise to specially created gmail ids and then delete
2. archive them locally by storing on a local hard disk and then delete
3. automate the local archiving using some tool like
https://www.google.com/search?q=imap+archive+tool+open+source
I guess you would want to work on Windows? I have not tried any of these tools, but this free Windows tool comes near the top in search results -
https://www.mailstore.com/en/products/mailstore-home/
And later, when he tried out mailstore, found that it had a specific option to get authorized for GMail - using that option, downloading emails was quite painless, though a long process for many GB of emails.
Regarding email - currently, our domain does not allow expansion of the existing amount of space. So, the only way is to delete large attachments. In many cases, the attachments are required and cannot be deleted. This can be handled in many ways.
1. Forward them themewise to specially created gmail ids and then delete
2. archive them locally by storing on a local hard disk and then delete
3. automate the local archiving using some tool like
https://www.google.com/search?q=imap+archive+tool+open+source
I guess you would want to work on Windows? I have not tried any of these tools, but this free Windows tool comes near the top in search results -
https://www.mailstore.com/en/products/mailstore-home/
And later, when he tried out mailstore, found that it had a specific option to get authorized for GMail - using that option, downloading emails was quite painless, though a long process for many GB of emails.
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